Free SEO Project Planner and Task Tracker Template

Plan, track, and execute SEO projects effortlessly with our free SEO project planner and task tracker. Easily onboard new SEO clients, stay organized, and ensure every SEO campaign task — from keyword research to reporting — is completed on time for better results.

How to Use Keyword.com’s SEO Project Planner and Task Tracker

Step 1:

Click “Download Now” to access the SEO Project Planner template and make a copy.

Step 2:

Fill out the “Project Overview” tab with a brief description of your SEO project and the client’s name.

Step 3:

Add your logo and other brand elements to customize the template.

Step 4:

Populate your planned tasks in the tab called ‘Tasks by Month.’ If you prefer, you can change this to ‘Tasks by Quarter.’ See this as your WIP list. This will help align your team on tasks and provide transparency between you and your clients.

Step 5:

Share the template with your team and clients so everyone is on the same page.

Pro Tip 💡

Did you know you can create keyword groups for your client’s project in Keyword.com? This allows you to track SERP rankings and keyword positions for any location in real time. That way, you always have access to up-to-date ranking data to monitor SEO campaign performance accurately.

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Why You Need an SEO Project Planner and Task Tracker

Onboarding a new SEO client should feel like a win, not a logistical headache. But without a clear system, tasks pile up, updates get lost, and clients keep asking for progress reports your team doesn’t have time to pull together.

SEO execution is complex, but your clients don’t need (or want) to see every moving part. They just need clear, timely updates that set expectations and show progress without overwhelming them. The problem? Your team is too busy running campaigns to build a tracking system for this from scratch.

That’s where our SEO Project Planner and Task Tracker Template comes in. It bridges the gap between detailed execution and transparent communication, keeping your team organized while giving clients a clear, digestible view of what’s happening. No more chasing updates, no more misalignment — just a structured, efficient way to keep your SEO projects transparent and on track.

In our SEO Project Planner, you’ll find:

A task tab for organizing SEO projects by month or quarter, complete with a status tracker
A keyword performance tab for real-time SERP tracking using Keyword.com’s Live ViewKey links
White-label options (Add you and your client’s names and logos)
More SEO resources for scaling your digital marketing agency

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SEO Project Management FAQs

Got more questions about SEO campaign management and task planning? We’ve answered them below.

What is SEO Project Management?

SEO project management is the process of planning, executing, and tracking SEO campaigns to ensure every task is completed efficiently and on time. For agencies, it means having a structured system to manage multiple clients, coordinate cross-functional teams, and keep stakeholders informed without getting lost in endless spreadsheets or scattered updates.

What is an SEO Campaign?

An SEO campaign is a structured effort to improve a website’s visibility in search engine results. It involves a combination of strategies, such as keyword optimization, content creation, technical SEO fixes, and link building, all aimed at increasing rankings, driving organic traffic, and achieving specific business goals.

What is the Benefit of a Project Planning Template for SEO Campaigns?

A project planning template keeps your SEO campaigns organized, on track, and easy to manage. It helps you:

Stay organized by structuring tasks, deadlines, and priorities
Align your team so SEO, content, and development efforts work together smoothly
Improve client communication with clear progress updates and deliverables
Save time by eliminating the need to build tracking systems from scratch

With the right template, you can focus on executing high-impact SEO strategies without getting lost in project management.

Is Keyword.com’s SEO Planner Free to Use?

Yes! Keyword.com’s SEO templates are 100% free to use. Access ready-made resources to streamline your agency’s workflows, optimize SEO tasks, and deliver better results at zero cost.

What Else Can I Do With Keyword.com?

Keyword.com is an accurate rank tracker for SEO agencies Our SERP monitoring tool helps you monitor AI overviews, track local and global search visibility, analyze competitor performance, and generate automated reports — all in one place. Whether you’re managing client SEO or scaling your agency, Keyword.com gives you the insights you need to make smarter, data-driven decisions.